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Monaco Boutique Terms and Conditions
Call +377 97 98 53 33 to speak to a specialist
The holidays featured in company literature are operated by Abercrombie & Kent (Monaco) Sarl [hereafter defined as A&K], Siege Social 3a9, Boulevard des Moulins, 98000 Monaco. RCI 12S 05872.
The following conditions, together with the relevant information set out in A&K literature, will form part of your contract with the A&K. Please read them carefully before you book.
1. BOOKING YOUR HOLIDAY
(a) Our aim is to provide exactly the right holiday to suit your requirements. You can call us +377 97 98 53 33 and we will tailor make an itinerary for you and provide you with a price per person. In order to maintain our customer services standards and to assist with the on-going training of our staff we may record or monitor our telephone conversations or emails with you.
(b) To secure your booking, you should confirm your acceptance in writing (emails accepted) to A&K and arrange for a 20% deposit of the total holiday to be paid per person – or as advised by A&K. If you are booking within 60 days of departure, then full payment is required. Payment can be made by bank transfer or by most major credit cards in favour of A&K. If for any reason we do not accept your booking your deposit will be returned.
(c) Many airlines now require the full name of all passengers travelling. We will therefore ask you at the time of booking to confirm the number of members in your party and to provide us with the first forename (as shown in each passport) as well as the title and surname of each member.
(d) Special Requests, such as diet, room location, twin or double bedded room, a particular facility or flight seat which are an important factor in the choice of holiday, should be indicated in writing. We will pass your request on to the hotel or airline but cannot guarantee that it will be accommodated. We will also pass on any dietary requests to airlines but we recommend that you check directly with the airline once your tickets have been issued. The Company will try to arrange for Special Requests to be met, but cannot guarantee that they will be, nor will A&K be liable if any Special Request is not met. The provision of any Special Request does not constitute a term of your contract with us unless we have confirmed in writing that your requirement will be met.
(e) A contract will come into existence on the date on which we receive your confirmation together with the correct deposit. We will book all the arrangements and issue a confirmation invoice. When you make a booking you are confirming that you are at least 18 years of age and that you understand our booking conditions and have accepted them on behalf of yourself and all members of your party. All contracts with A&K are subject to these booking conditions.
(f) It is important for you to check the details on the Confirmation Invoice as soon as you get it. In the event of any discrepancy please contact us immediately. If you arrange your holiday direct with A&K all correspondence and other communications will be sent to the address provided. If you request correspondence through a business address, a residential address will also be required for emergency and security reasons.
(g) The balance is due 60 days before departure. If it is not paid in time, we reserve the right to cancel your travel arrangements and retain your deposit.
2. AMENDMENTS & CANCELLATION
(a) Amendments by you
A&K will make every effort to assist you if you wish to alter your arrangements, but it may not always be possible. Requests for an amendment must be in writing. If it is possible to make the amendment, it will be subject to an amendment charge of €50 per booking, together with all communication charges or other expenses incurred by A&K as a result of the change. These charges will be payable whether or not A&K succeeds in confirming your requested amendment. Scheduled airlines normally regard name changes as a cancellation and rebooking, and any alteration may incur a 100% cancellation charge in respect of the air fare. Please note that save for the transfer of a booking (see below), it will not be possible to make changes within 28 days of your departure date. Your request may be treated as a cancellation and re-booking and the normal cancellation charges detailed in clause
2(b) below will apply dependent upon the conditions imposed by our suppliers. If you are unavoidably prevented from taking your holiday, by reason of, for example, illness, jury service, redundancy, unavoidable work commitments or the death or serious illness of a close family member, it may be possible to transfer your booking to a person acceptable to A&K (but it should be noted that some suppliers, including airlines consider any change of name as a cancellation, thereby attracting cancellation fees of up to the full value of the service), provided that:
(i) if you request a transfer in writing, you must allow reasonable time for the changes to be communicated to, and accepted by, the supplier.
(ii) your request is accompanied by documentary proof of the reason for the transfer, any tickets or vouchers received from A&K, full details of the person who will replace you, any balance due for the booking and the appropriate administration fee (see below).
(iii) your replacement agrees to be bound by these booking conditions. The administration fee will be €50 per person. You, as transferor of the holiday, and the transferee shall be jointly and severally liable to A&K for payment of the balance due, together with all additional charges of whatever sort imposed by the suppliers providing the component parts of your holiday charges. Please note that airlines in particular sometimes charge a l00% cancellation fee and the cost of a new ticket.
(b) Cancellation by you
All cancellations must be advised in writing and sent to A&K at Monte Carlo Palace, 7 Boulevard de Moulins, 98000 Monaco. Cancellations are effective on the day they are received by A&K. Since we incur costs in cancelling your travel arrangements, the following cancellation charges will be payable, depending upon the number of days prior to departure A&K receives your notice of cancellation.
Days prior to Departure Date Written Cancellation Received.
More than 61 days Loss of deposit
60 – 46 days 40% of total holiday cost
45 – 21 days 60% of total holiday cost
20 – 8 days 80% of total holiday cost
Within 7 days 100% of total holiday cost
Please note that at certain times of year, for example peak season, or for certain products, for example some game lodges, stricter cancellation conditions may apply.
Please note that at certain times of year, peak season, stricter cancellation conditions may apply.
We strongly recommend that you secure adequate travel insurance, which should in most cases include cover, under certain circumstances, against loss of deposit or cancellation fees, at the time of booking.
(c) Re-booking following a cancellation
Should you wish to cancel a holiday and re-book an alternative this will be subject to the cancellation terms within these booking conditions. Abercrombie & Kent may use their absolute discretion however to transfer some or all of any monies already paid by you to the alternative booking. If the alternative booking requires a greater deposit than has already been paid then the balance between what is required as a deposit and any deposits already paid becomes due.
(d) Accuracy of information
We check the information which we provide about our holidays very carefully. However, tour, excursion or cruise itineraries may change as a result of local conditions. Circumstances such as these, or weather conditions, may cause some of the amenities we have described to be unavailable or different from those advertised. When we are told of any significant or long term changes we will always endeavour to advise you prior to your departure.
In the event of any delay to your outward or homeward journey, Abercrombie & Kent, or their appointed agent, will do everything possible to assist you in making alternative travel arrangements.
(f) Amendments by A&K
Great care is taken to ensure that the description and prices given in company literature are accurate at the time of publication. However, changes can occur, and A&K reserves the right to change any of the details in company literature, including prices, in which case A&K will advise you of any such change before accepting your booking. After a Confirmation Invoice has been issued, A&K makes every effort to operate all holidays as advertised. We plan arrangements a long time in advance of your holiday using independent suppliers such as airlines, hotels, local transport operators and guides, over whom we have no direct control. In very rare circumstances, A&K may have to modify a holiday before you depart. Most of these changes are minor. However, if we consider them a material change we will notify you as soon as reasonably practicable if there is time before your departure. A material change includes a change of flight time by more than 12 hours, a change of international airport (except between airports serving the same city), a change of destination or a change to a lower standard accommodation, and/or price. In the case of a material change before your departure we will provide you with three alternatives. You may accept the modification, you may change your booking to another available and comparable holiday, or you may cancel and receive a full and prompt refund. If you choose another holiday which is more expensive you must pay the difference, but if it is cheaper, A&K will make the appropriate refund. If you cancel and receive a full refund following a material change made for any reason other than force majeure or low bookings you will receive the following compensation, calculated according to the number of days prior to departure that you are notified of the change.
Days prior to Departure Date Compensation when Notification of Change is sent Per Person
More than 42 days €10
29 – 42 days prior €20
15 – 28 days prior €25
0 – 14 days prior €30
Force majeure means unusual and unforeseeable circumstances beyond A&K’s control or the control of our suppliers, the consequence of which neither A&K nor its suppliers could avoid even with all due care, including, but not limited to, war, threat of war, riot, civil strife, terrorist activity (actual or threatened), industrial dispute, unavoidable technical problems with transport, machinery or equipment, power failure, changes imposed by rescheduling or cancellation of flights by an airline, natural or nuclear disaster, fire, flood, drought, adverse weather conditions, epidemics or outbreaks of illness and level of water in rivers. ‘Low bookings’ means that an insufficient number of people have booked the arrangements to make their operation financially viable in the advertised form. If there is a minor change before you depart (that is, any change not included in the definition of a material change set out above), A&K will try to notify you, although it is not obliged to pay any compensation. lf A&K becomes unable to provide a significant proportion of your holiday after it has commenced, every effort will be made to provide suitable alternative arrangements, which will be made for you at no extra charge to you (save in the case of force majeure) or, alternatively, you will be returned to your point of departure and A&K will, where appropriate, pay compensation. No compensation is payable in the case of force majeure.
(g) Cancellation by A&K
We reserve the right in any circumstances to cancel your holiday for any reason. However, we will not cancel your hotel arrangement less than 8 weeks before your departure date, except for reasons of force majeure or failure by you to pay the final balance. If you fail to pay the balance of the holiday price at least 8 weeks (56 days) before departure, A&K will treat your booking as cancelled and levy the cancellation charges set out in clause 2(b). If A&K is obliged to cancel your holiday in any other circumstances before departure, A&K will use its best endeavours to offer alternative arrangements of equivalent or very closely similar standard and price, if available; travel arrangements of a lower standard and a refund of the difference in price; or will give you a full and prompt refund of all monies paid. In addition, unless the cancellation has been caused by force majeure or low bookings, A&K will pay you compensation as set out in clause 2(f).
3. ABERCROMBIE & KENT PRICE POLICY
(a) All prices are based upon exchange rates to the £ as shown in the Financial Times on 1st December 2014.
(b) The Company is under no obligation to give a breakdown of the costs involved in a holiday.
(c) The Company reserves the right to notify you of an increase in the brochure or advertised price before accepting your booking and prices may go up or down. While we do our utmost to avoid such a scenario, due to human or computer error there may on occasion be an incorrect price shown in a brochure or online. When we become aware of any such error, we will endeavour to notify you at the time of booking (if we are then aware of the mistake) or within 7 days of the time of booking, or as soon as reasonably possible. We do have to reserve all our rights in a situation such as this which may include cancelling a holiday if the actual price applicable to the holiday is not acceptable to you. We will of course allow you to amend your holiday with us, if you so wish, to an alternative holiday at the correct price.
(d) Optionally, you may choose to pay for your holiday in full at the time of booking, in which case your holiday price will be fixed at the cost quoted by the Company at that time. To qualify for this benefit you should return the Confirmation Invoice to the Company with full payment to reach the Company within 7 days of the date when the Confirmation Invoice was first posted to you.
(e) The financial commitments offered by the Company mean that the Company is not able to reduce holiday prices should the value of the € strengthen.
4. RESPONSIBILITIES OF A&K
(a) A&K applies all reasonable checks to ensure that those involved in the preparation and provision of your holiday maintain the appropriate standards.
(b) The descriptions, information and opinions given in company literature by A&K in respect of the airlines, hotels and other suppliers whose services are used are given in good faith, based on the latest information available at the time of printing. A&K accepts liability for any loss you may suffer if due to fault on our part, or that of our agents or suppliers, any part of the holiday arrangements you book with A&K before your departure is not as described in our brochure or itinerary or not of a reasonable standard. A&K limits its liability in respect of these claims to a maximum of three times the holiday cost. Subject to the conditions set out below, A&K also accepts liability if you or any member of your party suffers death or personal injury as a direct result of these holiday arrangements failing to be as described and of a reasonable standard. However, these acceptances of liability do not apply if there has been no fault on the part of A&K or its servants, agents, or suppliers, or the loss, death or personal injury suffered is attributable to your own acts or omissions or to the acts or omissions of a third party not involved in providing the services which make up your holiday, or to unusual or unforeseeable circumstances or events which could not have been anticipated or avoided by A&K or its servants, agents or suppliers even with the exercise of all due care. They are also conditional upon you following the procedures for notification of complaints set out in clause 11, and upon you assigning to A&K any right you may have against any other person whose acts or omissions have given rise to A&K’s liability.
(c) A&K’s liability to compensate you and the amount of such compensation is subject to the following limitations. First, in the case of damage other than death, illness or personal injury, compensation is restricted to a reasonable amount having regard to such factors as, inter alia, the holiday cost and the extent to which the enjoyment of your holiday can be said to have been affected. Second, if any failure in your holiday arrangements relates to, or if you or any member in your party is killed, injured or becomes ill during or as a result of, carriage by aircraft, ship, train or coach forming part of the holiday arrangements booked with us before your departure from Monaco, our liability to pay compensation and/or the amount of compensation we will pay is limited in accordance with the liability of the carrier under any international convention which governs such services. International Conventions which may apply include: in respect of carriage by air, the Montreal Convention 1999 or the Warsaw Convention 1929 (including as amended by the Hague Protocol of 1955 and by any of the Montreal Additional Protocol of 1975); in respect of carriage by sea, the Athens Convention 1974; in respect of rail carriage, the Berne Convention 1961; and in respect of carriage by road the Geneva Convention 1973. The terms of these conventions are incorporated into and form part of your contract with us. In respect of death or personal injury, the liability of an air carrier under the Montreal Convention and the Warsaw Convention is limited to damage sustained in the case of death or bodily injury caused by an accident which takes place onboard the aircraft or in the course of any of the operations of embarking or disembarking. You can get copies of the relevant conventions if you ask us for them. You should also note that these conventions may limit or remove the carrier’s liability to you and the amount which the carrier has to pay you. You should also know that the carrier will rely upon its ‘conditions of carriage’ which may limit or remove the carrier’s liability to you and limit compensation under international conventions.
(d) Our suppliers (such as accommodation or transport providers) have their own booking conditions or conditions of carriage, and these conditions are binding between you and the supplier. Some of these conditions may limit or remove the relevant transport provider’s or other supplier’s liability to you. You can get copies of such conditions from our offices, or the offices of the relevant supplier.
(e) If we make any payment to you or any member of your party for death, personal injury or illness, you must co-operate fully with us in seeking recovery of any payment we make.
(f) Operational decisions may be taken by air carriers and airports resulting in delays, diversions or rescheduling. Abercrombie & Kent has no control over such decisions, and is therefore unable to accept responsibility for them. Where, as a result of circumstances beyond our control we are obliged to change or end your holiday after departure, but before the end of your holiday, we will not pay compensation or reimburse you for expenses incurred. You must have adequate travel insurance for your holiday and should claim via your insurance company for any loss or damage to luggage and/or personal possessions. In the event that any claim is made directly with us, our liability to pay compensation and/or the amount of compensation will be limited in accordance with the conventions referred to in (c) above.
(g) If you suffer death, injury or illness during your holiday arising out of an activity which does not form part of the inclusive arrangements booked with A&K, A&K will offer assistance where appropriate and in its sole discretion. This assistance must be requested within 90 days of your misadventure and will be limited to general advice and/or assistance with legal fees up to €5,000 per Booking, such contributions to be repaid to A&K out of any judgment or insurance payment you subsequently obtain.
5. YOUR RESPONSIBILITIES
(a) Before making a booking, we advise you to check advice issued by the Monaco Département des Relations Extérieures and the Foreign & Commonwealth Office on your preferred destination by accessing the website: www.fco.gov.uk/en/travelling-and-living-overseas or by calling the Foreign Office Travel Advice Unit on 0845 850 2829. If the Foreign Office advises that people should not visit a particular country, we will act on this advice. US residents who are planning a holiday with us should be aware that the US State Department issues a travel warning when, based on all relevant information, it determines that Americans should avoid travel to or within a certain nation. The State Department maintains a list of nations under a travel warning on its website at: http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html. American travellers are advised to check this before making a booking.
(b) It is important that you check the details on your Confirmation Invoice when you receive it. In the event of any discrepancy, you should contact A&K.
(c) General information concerning passport, visa and health requirements applicable to EU and Monaco Citizens is set out in A&K literature. However, such requirements are subject to change and you must check current requirements before making a booking and before departure. Some destinations also require visas and additional documentation and you should contact the Embassy or Consulate of the country which you are planning to visit in good time before you travel. You should also contact your medical advisor or a specialist vaccination centre for details of the measures you will need to take prior to departure. All children should travel on full passports. It is your responsibility to obtain all documents required for your holiday, including passports, visas, health certificates and international driving licenses, to ensure that these are in proper order and to take them with you. If you are travelling to South Africa with children under the age of eighteen (18) you will be required to produce additional documentation to the authorities which may include birth certificates and affidavits. We will not be liable to make any refund or pay compensation if you or any member of your party is unable to proceed with the holiday as planned because of incorrect or missing personal documents, or any other failure to meet passport, visa or immigration requirements.
(d) Approximately 7 days before departure you will receive your flight tickets together with other information concerning your holiday. Please ensure that you check the names and flight timings on your tickets carefully and contact us immediately if you have any queries. The correct timings, using the 24 hour clock system, may have been adjusted since you received your Confirmation Invoice.
(e) You are responsible for checking-in for flights at the correct time and for presenting yourself to take up all pre-booked components of your holiday. A&K cannot accept responsibility for clients missing flights as a result of late check-ins and no credit or refunds will be given if you fail to take up any component of your holiday. No credit or refunds will be given for lost, mislaid or destroyed travel documents.
(f) Most people go on holiday for rest and relaxation, so if in our reasonable opinion or that of any airline pilot, hotel manager, tour leader or other person in authority, your behaviour is causing danger, damage to property or persistently affecting the enjoyment of others, we reserve the right to terminate your holiday. Should this happen full cancellation charges will apply and no refund or compensation would be paid.
(g) If you lose any personal items whilst on holiday, please obtain a written report from the police, to help with any insurance claim upon your return.
(h) You are responsible for the costs of any damage to the accommodation and/or any extra charges incurred with our suppliers during your holiday. Should you fail to make such payment at the time the charges and/or costs are incurred, you will be liable to reimburse us for these and A&K will automatically debit your credit card to the value instructed by the supplier for any such costs and/or charges.
Travel insurance is not included in your holiday proposal. We strongly recommend that all members of your party have comprehensive travel insurance cover and that it is adequate for your needs. Your policy of insurance should provide cover for personal injury, death, medical and repatriation costs in the countries which you intend to visit, together with cover for loss of baggage and valuables, personal liability, delay, cancellation, curtailment, missed departure and legal expenses. If you suffer from a disability or medical condition you should disclose this to insurers. For those who participate in sports and activities whilst on holiday that have been organised and arranged independently of us, it should be understood that participation is at the individual’s own risk and it is your responsibility to obtain the relevant insurance. Note that special insurance may be required if you intend to scuba dive or undertake any other dangerous or sports activities. Please keep your insurance details with you whilst on holiday.
7. AIRLINES & OTHER SUPPLIERS
(a) As between you and the suppliers of the transport, accommodation and other components making up your holiday, the conditions of the supplier will apply. These conditions may be subject to international Conventions which limit and/or restrict the suppliers' liability. (Copies are available on request - please allow 28 days). Under EU law you have rights in some circumstances to refunds and/or compensation from your airline in cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports, and will also be available from your airline. Reimbursement in these cases is the responsibility of the airline and will not automatically entitle you to refund of your holiday cost from the Company. Your rights to compensation from the Company is set out in clause 2(e). If your airline does not acknowledge your rights, you should complain to the Air Transport Users' Council on www.caa.co.uk/ (b) Transport timings are provided by the carrier concerned and are subject to such matters as weather conditions, maintenance requirements, the ability of passengers to check-in on time and, in the case of flights, to air traffic control restrictions. Accordingly the times of flights and other forms of transport are estimates only and cannot be guaranteed.
(c) The majority of airlines have introduced a total smoking ban on most or all of their flights. Please ask before booking if this information is important to you.
(d) The European Commission publishes a list of airlines that are subject to an operating ban within European air space. To view the list, go to http://ec.europa.eu/transport/modes/air/safety/air-ban/index_en.htm or search for “banned airlines” at www.europa.eu.
Some itineraries may include one of the following airlines;
LAM (LINHAS AÉREAS DE MOÇAMBIQUE S.A.)
Merpati Nusantara Airlines
(e) Some activities carry inherent risks and if you are participating in such activities you may be asked to sign an additional form by the local supplier. In rare cases beginners may have to take lessons at a charge before being permitted to use hotel equipment otherwise offered free.
Please note that when you book an excursion locally your contract will be with the local company providing that excursion and not A&K. A&K has no legal liability for anything that goes wrong on such an excursion and any claim which you might have arising out of the excursion will be against the relevant local company and subject to the local company’s terms and conditions. A&K will, at its discretion offer advice, guidance and assistance if you or any member of your party suffers death, illness or injury arising out of an activity which does not form part of your holiday with A&K, or an excursion arranged locally. Where legal action is contemplated and you want A&K’s assistance, you must obtain A&K’s written consent prior to commencement of proceedings. A&K’s consent will be given subject to you undertaking to assign any costs, or benefits received and any relevant insurance policy to A&K. We limit the cost of A&K’s assistance to you or any member of your party to €5,000.
9. DATA PROTECTION
(a) In order to process your booking and to ensure that your travel arrangements run smoothly and meet your requirements, we need to use the information you provide such as your name and address, any special needs/dietary requirements etc. We take full responsibility for ensuring that proper security measures are in place to protect your information. We must pass the information on to the relevant suppliers of your travel arrangements such as airlines, hotels, transport companies and so on. The information may also be provided to security or credit checking companies, public authorities such as customs and immigration if required by them, or as required by law. We will not, however, pass any information on to any person not responsible for part of your travel arrangements. This applies to any sensitive information that you give to us such as details of any disabilities, or dietary/religious requirements. If, however, we cannot pass this information to the relevant suppliers, we cannot accept your booking. In making a booking, you consent to this information being passed on to the relevant persons. You are entitled to a copy of your information held by us. If you would like to see this please contact A&K during normal working hours. (We make a small charge for providing this to you).
(b) The information you are required to provide may include debit/credit card details. As set out above, we take full responsibility for ensuring that proper security measures are in place to protect this information. In accordance with applicable legal, regulatory and business requirements this information will be securely deleted as soon as it is no longer required. However, it is necessary for A&K to retain your debit/credit card details for a reasonable period of time after the conclusion of you holiday, and you consent to such retention, in the event that any costs referred to in clause 5(h) above are incurred and you fail to settle these directly with the supplier, in order that A&K can debit your card for the relevant amount. This will be reviewed on a regular basis to ensure that the information is not kept longer than is strictly necessary for the purposes set out above.
10. ILLNESS AND DISABILITY
If you or any member of your party suffer from a disability or other medical condition please tell us before you book. Abercrombie & Kent is happy to give you advice and to try to assist you in choosing a holiday that will meet your requirements. However, most of our holidays are in destinations which are off the beaten track and lack even the simplest facilities for disabled guests such as ramps for wheelchairs, lifts and so on. Many of our holidays require a fair degree of physical fitness. Medical facilities may not be readily available. In order to assist you we must be provided prior to booking with full written details regarding your medical condition and any special requirements which result from this. An appropriate medical form will be sent to you for this purpose. Air travel can cause problems for some people with circulatory or bronchial problems, such as deep vein thrombosis. It is inadvisable for anyone with high blood pressure or respiratory problems to visit high altitudes. You should consult your doctor for advice before you book and in good time before your departure.
11. IF YOU HAVE A PROBLEM
(a) If you are unhappy with any aspect of A&K’s arrangements while you are on holiday, you must address your complaint immediately to A&K’s local representative (or, if none, to A&K) and to the management of the hotel or other supplier whose services are involved. They will do their best to rectify the situation. It is unreasonable to take no action whilst on holiday, but then to write a letter of complaint upon your return, as we will have been deprived of the opportunity to investigate and rectify your complaint whilst you were on holiday. This may affect your rights under this contract. If the problem cannot be resolved locally and you wish to complain, full details must be sent to A&K in writing to arrive within 30 days of your return. We will do our best to investigate and reply to you within 28 days of receipt of your letter. Failure to take either of these steps will deny A&K the opportunity to resolve the problem immediately and/or investigate it properly. In consequence, this may affect your rights under this contract.
12. GOVERNING LAW
This contract and any matters arising from it are governed by the laws of the Principality of Monaco and are subject to the jurisdiction of the Courts of the Principality of Monaco
Every effort is made to ensure that the details, description and prices contained in company literature are correct, based on inspections, and information passed to A&K by its suppliers. However changes do occur, sometimes at short notice and therefore A&K will advise you at the time of booking, or if after booking as soon as possible of any such changes to our published information. It is not always possible for A&K to control all elements of the holiday whereby advertised facilities can sometimes become unavailable at short notice due to inclement weather conditions, lack of demand, emergency repair works etc.
14. PRICING POLICY
The prices shown in company literature are per person in € (unless otherwise shown) based on two people sharing.* (If we are quoting a price for a tailor made holiday, the total price quoted will include all known price increases and decreases and any special offers that we are making at that time):
15. AIRCRAFT AND FLIGHTS
Aircraft: ICELANDAIR, Reykjavikurflugvollur, IS-101 Reykjavik, Iceland, the Air Carrier, will be using a Boeing 757-200ER Business Jet with 50 VIP-style seats. The Air Carrier reserves the right to change the aircraft if it becomes unserviceable with a reasonable substitute of comparable capacity. The timetable and flight routes for the Tour are approximate and subject to change. In addition, international flights are subject to landing rights and other restrictions that are under foreign government control. If a foreign government for any reason denies landing rights, and if travel to that destination is cancelled, the passenger will receive a refund with respect to such flight. Passengers and their personal belongings, including baggage, are subject to search by airport authorities to ensure the safety and security of the flight. Any passenger who, upon request, refuses to consent to any such procedure may be refused transportation. No individual air ticket will be issued to the travellers on the private jet. Rather, each traveller will be listed on a master air manifest that will be the responsibility of the Tour Director throughout the Tour.
Air Carrier’s Right to Deny Boarding. The Air Carrier shall have the right to refuse boarding or to remove any passenger: (a) Who appears to be intoxicated or under the influence of any illicit drug or controlled substance;
(b) Who refuses to consent to any reasonable checks of his person or baggage deemed by the Air Carrier or responsible airport authorities to be in the best interest of the flight;
(c) If necessary for the reasonable safety and comfort of the other passengers or if the passenger is creating a hazard or risk to himself or other persons or property;
(d) Whose passport, visas, vaccination certificates and all other required travel documents are not complete, or who has not complied with the applicable laws, regulations, orders, demands or travel requirements of any country or state from, through or to which a charter flight is operated on the Tour.
Tour Itinerary. The full Tour begins in Los Angeles on 1st October 2017 and ends in New York on 24th October 2017.. The information regarding the itinerary, flight segments, hotels, and ground services provided in the Around the World with Geoffrey Kent: An Inspiring Expedition by Private Jet brochure is hereby incorporated by reference.
16. PASSENGER’S REPRESENTATIONS
(a) Passenger certifies that he or she has not recently been treated for, nor is he or she aware, of any physical or other condition or disability that would create a hazard to him or herself or other members of this Tour or reduce their ability to enjoy and benefit from the sightseeing and dining program. Passenger agrees that he or she may be removed from the Tour at his or her own expense if not compliant with the foregoing.
(b) Passenger agrees to comply with all treaties, customs, police, public health and other regulations including the immigration and customs laws of each country or state from, through, or to which the Tour is operated.
(c) Passenger accepts full responsibility for all consequences of his or her failure to obtain passports, visas, vaccination certificates and all other documents required for travel to destinations in the Tour itinerary.
(d) Passenger warrants that his or her passports have a sufficient number of blank pages (at least one per destination) to last the duration of the itinerary as described in the Around the World with Geoffrey Kent: An Inspiring Expedition by Private Jet brochure.
17. INCLUDED IN THE PRICE OF YOUR HOLIDAY
Aircraft: The private jet flights will be performed using a Boeing 757-200ER aircraft with 50 first-class, VIP-style seats from Los Angeles, California, routing via Honolulu, Hawaii; Papeete, Tahiti; Auckland, New Zealand (technical stop); Hobart, Tasmania; Kota Kinabalu, Borneo; Kathmandu, Nepal; Yerevan, Armenia; Reykjavik, Iceland; New York, New York, USA. The air carrier for the private jet flights will be Icelandair. Additionally, local charter flights will be used for transportation and excursions in Hawaii, French Polynesia, Tasmania, Malaysia, Bhutan and Nepal.
Accommodations: Accommodations as indicated in the itinerary, based on double occupancy. Single occupancy is available at a supplementary cost. Single accommodations
are limited on this programme. A limited number of suite upgrades are available at additional cost at some destinations and can be purchased on a first-come, first served basis. Note: A&K will assign seats on the private jet and hotel/camp accommodations on a first-come, first served basis at its discretion.
Meals: All meals beginning with dinner in Los Angeles 1st October 2017 and ending with lunch on board the private jet on 24th October 2017.
Beverages: Bottled water at all meals and on excursions. Beer and wine at all lunches and dinners where available. Full bar service on private jet flights and at scheduled cocktail events.
Private transfers: Transfer on arrival to join the trip in Los Angeles is included, regardless of the day of arrival.
Baggage: Each participant is strictly limited to 80 pounds of checked baggage in a maximum of two suitcases. Small carry-ons should be limited to one per person. Baggage, when not handled by Abercrombie & Kent and personal effects are at all times the sole responsibility of the participant. Check with your selected airline for other baggage restrictions applicable to your flights to join and leave the tour. On local charter flights during the course of this journey, various weight restrictions apply: In Hawaii, baggage is strictly limited to 50lbs. per person; within French Polynesia, checked luggage is strictly limited to 44 lbs. per person; in Bhutan, checked luggage is limited to 66 lbs.; and in Malaysia, the maximum weight allowed is 50 lbs. Soft-sided luggage is required for local charter flights and a duffel bag for this purpose will be provided by Abercrombie & Kent for each guest prior to departure. The remainder of guests’ luggage will be stored by Abercrombie & Kent, during these program segments.
For INTERNATIONAL FLIGHTS, the air carrier’s liability is limited to the actual value of the baggage but not more than 1,131 special drawing rights (SDR) per passenger. Baggage and personal effects are at all times the sole responsibility of the participant.
Additional inclusions: A&K’s Travelling Bell Boy Service is provided; however, because of security regulations, this service may be limited at airports, rail stations and points of embarkation for cruises. A&K’s Traveller’s Valet includes laundry service for ten (10) pieces. Dry cleaning is not included.
Services: Services of professional A&K Tour Director, Tour Managers and Luggage Manager throughout the itinerary; local guides are provided as appropriate.
Hotel and airport taxes.
Internet access: Internet access will be limited in some destinations; where available, complimentary Internet access is included.
Entrance fees: During all sightseeing tours.
Gratuities: All gratuities, including those for your professional A&K Tour Director/Managers and Luggage Manager.
YOUR HOLIDAY PRICE DOES NOT INCLUDE
Travel insurance; airfares to join/leave the programme; additional or alternative sightseeing not included in the itinerary; excess baggage charges; personal expenses such as costs to obtain passports and visas which are not included in the tour costs; special assistance; meals other than specified in the itinerary; premium spirits except on the private jet and during special events; beverages, unless noted as included in group meals; personal laundry (except for A&K Traveller’s Valet); and communication charges. Itinerary, accommodations and arranged sightseeing are subject to change at any time due to unforeseen circumstances or circumstances beyond A&K’s control. Every effort will be made to operate the Tour as planned.
PRICES & ARRANGEMENTS
The quoted Tour price includes planning, handling and operational charges, and is based on current rates of exchange, tariffs and taxes as of March 2016. Abercrombie & Kent Limited reserves the right to increase Tour price to cover increased costs, fuel surcharges, tariffs and taxes after brochure is published, and to reflect fluctuations in foreign exchange markets. Abercrombie & Kent Limited also reserves the right to change the aircraft if it becomes unserviceable with a reasonable substitute of comparable capacity, withdraw a Tour or any part of it, to make such alterations in the itinerary, to change the maximum number of passengers, or with the Tour inclusions as it deems necessary or desirable and to pass on to Tour members any expenditures or losses caused by delays or events beyond its control.
Minimum age for participation is 15 years.
19. PHOTOGRAPHY DURING TRAVEL
Abercrombie & Kent reserves the right to take photographs during the operation of any programme or part thereof and to use them for promotional purposes. By booking a reservation with A&K, programme members agree to allow their images to be used in such photographs. Programme members who prefer that their images not be used are asked to identify themselves to their Tour Director at the beginning of their programme.