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Position: Data Entry Administrator

Full Time / Part-Time 

Department: Product & Contracting

Location: Cheltenham, but you may be required to work at such other location(s) as the Company may require.

Reports to: Operations Manager

 

PURPOSE:

Ensuring correct entry and maintenance of rates, allocations and product information into the Travel Studio Database & Reservation System (TS), providing administrative support to the Purchasing Consultants. 

 

RESPONSIBILITIES: 

  • To ensure that all hotel and supplier contracts are accurately entered onto the Travel Studio database according to set procedures, to agreed targets and within required deadlines.
  • To load and effectively manage hotel allocations
  • To load special hotel offers and maintain special offer charts
  • To train consultants on entrance research before loading entrance prices 
  • To check hotel and supplier contracts prepared by colleagues to ensure their accuracy in return
  • To monitor and handle Purchasing Request from Travel Consultants within agreed timeframes
  • To run batch sell pricing functions and assorted contact macros on TS
  • Advise of changes to suppliers, keep amendment chart up to date, ready for package updates

 
Contracting Administration and Support:

  • To assist the Contracting Consultants in obtaining contract rates from hotels and suppliers 
  • To follow up with hotels and suppliers for outstanding information
  • To set up new hotels and suppliers on TS
  • To update hotel and supplier contact details as required on TS and supplier charts
  • To download photography and other information required for the preparation of brochures,
  • newsletters etc. 
  • General office duties including scanning, handling outgoing post, filing & archiving 
  • Action TS Requests when necessary
  • To ensure company operating standards are advised to all new suppliers, with acknowledgement from the supplier, and that they are sent out annually to all existing suppliers
  • Run financial and bed night reports as required

 
EXPERIENCE & QUALIFICATIONS:
 
Desirable 

  • Excellent command of the English language, spoken and written
  • Proven admin skills
  • University degree or relevant work experience
  • Up-to-date knowledge of Outlook, Word and particularly Excel
  • Database and reporting experience of advantage
  • Diligent and great attention to detail, methodical
  • Positive ‘can do’ outlook and attitude
  • Numerate and attention to detail
  • An organised and structured approach to work
  • Flexible and Reliable

 
General 

  • To maintain professional relationships with all A&K Groups offices, clients & suppliers at all times
  • To conduct special projects as requested by management
  • To take on additional responsibilities from colleagues during their absence as necessary
  • Any other reasonable duties as requested by management

 
 
This Role Profile highlights the key responsibilities but is not intended to be exhaustive.
 

If you would like to learn more about the position or apply please send your CV, salary expectations and cover letter to: [email protected]